Special RIM Month Program - April 29, 2026 - Strategies for Managing Project Files
2026-04-29 11:00 - 12:30 (America/Los_Angeles) | Hybrid
Please SAVE THE DATE for a special *hybrid* program for Records & Information Management Month. Note the special date and meeting time. This will also be offered in hybrid format (with both in person and virtual options to attend).

Topic: Strategies for Managing Project Files
Managing project files can feel daunting. How are you supposed to handle all these records that feel like they should have different retention lengths? How do you keep drafts and proposals separate from the final product? How do you dispose of these records when they might be useful in the future? In honor of RIM month, we’ll tackle these (and other!) questions and discuss strategies on how to keep your project files managed.

👤Presenter: Hannah Kolesar, Senior Records Consultant, Washington State Archives
Hannah Kolesar is a Senior Records Consultant with the Washington State Archives, working to bring clarity to the public records retention process. She holds a Master’s of Library and Information Science from Drexel University and a Master’s of Jurisprudence from the University of Washington. Prior to pivoting to records management, she worked in academic and museum archives. She is the only person to have ever been excited to pay a recording fee.
The ARMA Cascadia Chapter hosts meetings and educational programs monthly from September to June each year.
Current members of the ARMA Cascadia Chapter will receive an invitation automatically. Not a member? You’ll need to email the Chapter to get meeting details.

Chapter Meeting May 2026: Digitizing Large Volumes of Paper Records - Challenges and Successes
2026-05-13 12:00 - 13:00 | Virtual, United States
May 2026 – Digitizing Large Volumes of Paper Records – Challenges and Successes
Presenter: Amanda Jones, Portland Public Schools
The ARMA Cascadia Chapter hosts meetings and educational programs monthly from September to June each year. Current members of the ARMA Cascadia Chapter will receive an invitation automatically.
Not a member? Email the Chapter to RSVP and request meeting details.

Program Topic:
Digitizing Large Volumes of Paper Records – Challenges and Successes
Speaker:
Amanda Jones, CRA, Manager & Archivist, Records Management, Portland Public Schools
Amanda Jones, CRA, serves as the Records Manager and Archivist for Portland Public Schools, where she leads efforts to modernize records management while preserving archival materials of historical significance. With more than 20 years of experience, Amanda has led and supported large‑scale digitization initiatives across multiple organizations. She is known for her practical, solutions‑oriented approach to managing high‑volume digitization while balancing accuracy, efficiency, and compliance.
What You’ll Learn:
This session will explore the realities of converting large paper record collections into digital formats, including:

Managing large volumes of records
Ensuring data accuracy and integrity
Navigating resource and technology constraints
Integrating digitized records into existing systems

Amanda will also highlight key successes such as improved access, enhanced searchability, reduced physical storage, and stronger records management practices. Attendees will gain practical insights and proven approaches to support effective and efficient digitization initiatives.

Chapter Meeting June 2026: Boosting Engagement with Monthly Forums
2026-06-10 12:00 - 13:00 | Virtual, United States
“Boosting Engagement with Monthly Forums”

Presenters: Leela Yellesetty & Kristen Mercer – Oregon Department of Environmental Quality

A few years back the Oregon Department of Environmental Quality’s Information Governance Team began hosting monthly virtual Records and Data Forums to share training and updates on a variety of information related topics. The forums have been a great hit at the agency, regularly drawing upwards of 100 attendees, and greatly boost the visibility of the team and how they can help. Learn about how they structure the forums to make them fun and interactive, how they choose topics, and of course, they will share a selection of favorite memes!

The ARMA Cascadia Chapter hosts meetings and educational programs monthly from September to June each year. Current members of the ARMA Cascadia Chapter will receive an invitation automatically.
Not a member? Email the Chapter receive meeting details.
