Chapter Meeting May 2026: Digitizing Large Volumes of Paper Records – Challenges and Successes

May 2026 – Digitizing Large Volumes of Paper Records – Challenges and Successes

Presenter: Amanda Jones, Portland Public Schools

The ARMA Cascadia Chapter hosts meetings and educational programs monthly from September to June each year. Current members of the ARMA Cascadia Chapter will receive an invitation automatically.

Not a member? Email the Chapter to RSVP and request meeting details.

Program Topic:

Digitizing Large Volumes of Paper Records – Challenges and Successes

Speaker:

Amanda Jones, CRA, Manager & Archivist, Records Management, Portland Public Schools

Amanda Jones, CRA, serves as the Records Manager and Archivist for Portland Public Schools, where she leads efforts to modernize records management while preserving archival materials of historical significance. With more than 20 years of experience, Amanda has led and supported large‑scale digitization initiatives across multiple organizations. She is known for her practical, solutions‑oriented approach to managing high‑volume digitization while balancing accuracy, efficiency, and compliance.

What You’ll Learn:

This session will explore the realities of converting large paper record collections into digital formats, including:

• Managing large volumes of records
• Ensuring data accuracy and integrity
• Navigating resource and technology constraints
• Integrating digitized records into existing systems

Amanda will also highlight key successes such as improved access, enhanced searchability, reduced physical storage, and stronger records management practices. Attendees will gain practical insights and proven approaches to support effective and efficient digitization initiatives.